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Hosted Services we depend on

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NEVER INCLUDE A PASSWORD HERE!

OpenTrack is a pretty virtual organisation, with everything build out of other cloud services. Here's the essential reference on what we use. This should include the URLs to log in, user names, costs and how they are paid for.

We are piggybacking on many ReportLab services, and pay a monthly fee which just about covers the infrastucture. Over time things should get separated. Some OT staff know ReportLab's password for external services, but this should be kept to a minimum

ReportLab Web Assets

You will need a username and password to access this web site. These are stored in a htpasswd file on ReportLab's web server. There is no 'reset password' interface - instead, generally you need to tell Robin Becker or ReportLab's support address what you want to use. The password is valid for:

  • this web site
  • the Mercurial repositories to check in and check out code

Google Apps

We use Google Apps to run the business. * Manage this Domain - some people can create new users. Note that user accounts (and thus whoever@opentrack.run email addresses) cost GBP 3.00 per user per month, so they should not be issued for occasional helpers.

  • Mail
  • Mailing list and group addresses
  • Docs (Sheets, Docs, Slides etc) - our filing system
  • Hangouts Chat

GoToMeeting

We use ReportLab's GoToMeeting account. Not sure we should, as it's expensive and prices have dropped since RL signed up for it. One nice feature is that meetings can be booked, and invitations sent, from Google Calendar. (Do we go for Zoom like everyone else?)

  • Login: https://www.gotomeeting.com/en-gb
  • User: support@reportlab.com
  • Password: RL's usual 2020

GoToWebinar

  • Login: https://www.gotomeeting.com/en-gb or https://dashboard.gotowebinar.com/
  • User: info@opentrack.run
  • Password: RL's usual 2019

This always hangs on login, so after a few seconds, refresh the page or try the dashboard and you should be in

Google Cloud Console

Set up by andy@opentrack.run (login with Google) on 22 Oct 2021. $300 free trial credits. Linked to Metro Bank card.

Google APIs are as complex as Amazon's. Our API key in settings is accessed from here:

  • https://console.cloud.google.com/apis/credentials?project=precise-valor-329812

Mailchimp

We share a Mailchimp account paid by ReportLab which lets us send lots of emails out. Gus is the main user. (We should probably change it to the OpenTrack credit card, as OT uses 98% of the resources). It supports multiple users so we ought to add some.

  • Login: https://us1.admin.mailchimp.com/
  • username: andy@reportlab.com
  • Current plan as of April 2020: $60.00 per month for up to 5000 emails; we have 2,779 subscribers at present

MailChimp is under-used - thay have the facility to let interested people subscribe and unsubscribe, so we really should integrate a landing page and be doing regular mailouts.

Mandrill (transactional mail sent by servers)

Our monthly bill from Mailchimp includes Mandrill, their transactional email service (the way our web server sends out emails to people on signup, entry, mass mailing etc). We get 25,000 per month for an extra $20. Normally this is never used, but the several mass mails to VNRRC entrants did use it up, and outbound emails just stopped until we noticed and paid for 25k more.

Mandrill is at https://mandrillapp.com/ - but you have to log in through Mailchimp (it was acquired by them)